Creating an Inclusive Workplace for Employees with Coeliac Disease and Gluten Intolerance

Gluten free in the workplace 

Inclusion in the workplace has been a big focus in recent years. It’s essential for fostering a positive environment where every employee feels valued and supported. But what about employees with dietary restrictions, such as coeliac disease or gluten intolerance? There are a number of ways to support these employees to ensure they have the opportunity to participate in all aspects of work life without health risks. Here are key areas to look at when accommodating dietary needs in the workplace.

1. Accommodating Dietary Requirements at Staff Events

Staff events, from team lunches to corporate parties, are a cornerstone of workplace culture and are often listed as an “Employee Benefit”. However, they can be challenging for employees with coeliac disease or gluten intolerance! Here’s some tips to get you started to ensure your functions are inclusive:

• Advance Planning: Inquire about dietary restrictions well in advance of the event and engage with a venue / catering company that can accommodate your employees dietary requirements.

• Clear Labeling: Ensure all food items are clearly labeled, indicating whether they are gluten-free. This avoids confusion and helps those with dietary needs to feel comfortable in their choices.

• Safe Serving Practices: Cross-contamination is a significant concern. Use separate serving utensils for gluten-free dishes and avoid placing gluten-free food next to gluten-containing items. If possible, set up a dedicated gluten-free station.

• Variety of Options: Offer a range of gluten-free options that are just as appealing and varied as the regular menu. This ensures that gluten-intolerant employees do not feel singled out or limited in their choices.

2. Celebrating Birthdays Inclusively

Birthday celebrations in the office are another common practice that can unintentionally exclude employees with dietary restrictions. Here's how to celebrate without excluding any team members:

• Gluten-Free Cakes: Consider ordering or baking gluten-free cakes or cupcakes. There are so many options available that everyone can enjoy, making it easier to cater to the whole team.

• Inclusive Snack Options: Instead of cake, offer a variety of naturally gluten-free snacks like fruit platters or nuts. This provides options for everyone to partake in any celebrations.

• Rotation of Responsibility: If the office has a tradition of colleagues bringing in birthday treats, encourage a rotation system where the responsibility is shared. This way, employees with dietary restrictions can bring in treats they can enjoy without feeling excluded, whilst showcasing to their colleagues that gluten free treats can be just as good!

3. Managing Shared Office Fridges

The shared office fridge can be a minefield for those with gluten intolerance or coeliac disease. Cross-contamination can occur easily if gluten-containing foods are stored improperly. To minimise risks:

• Clear Labeling: If your organisation provides snacks or fills the office fridges, ensure all items are labelled properly and highlight if it contains gluten. This helps gluten-intolerant employees avoid items that could cause them harm.

• Sealed Containers: Educate staff on the importance of keeping food sealed in airtight containers. This prevents crumbs or spills from contaminating other foods in the fridge.

• Dedicated Gluten-Free Shelf: If possible, designate a specific shelf in the fridge for gluten-free items only. This reduces the risk of cross-contamination and makes it easier for those with dietary restrictions to store their food safely.

4. Educating the Workforce

Education is key to fostering an inclusive environment. Many people may not fully understand the seriousness of coeliac disease or gluten intolerance, so it's important to:

• Host Informative Sessions: Consider holding a lunch-and-learn session or a workshop to educate staff about dietary restrictions and the importance of preventing cross-contamination.

• Create Guidelines: Develop and distribute clear guidelines on how to handle food in the office, including the use of shared spaces like the fridge and kitchen.

Promote Empathy and Understanding: Encourage a culture of empathy where employees feel comfortable discussing their dietary needs without fear of being judged or excluded.

Conclusion

Inclusion in the workplace means considering the needs of every employee, including those with coeliac disease or gluten intolerance. By being mindful of dietary requirements at staff events, during celebrations, and in shared spaces, and by educating the workforce, you can create a workplace where everyone feels valued and safe. Small changes can make a big difference in ensuring all employees can thrive without fear of exclusion or health risks.